The Project Sutra

AI tools for project, planning & contract teams

Tools that do what no human team can.

We understand how your projects run, then provide AI tools on subscription that plug into that process. Project Managers, Planning Heads and Contract Managers get every letter, notice, deadline and schedule update tracked against the contract, every day.

Post your requirement See the products
SubscriptionNo large upfront licence or hardware cost
Your processConfigured to how your team already works
Your dataSelf-hosted options; documents stay in your control
Practitioner-builtDesigned by people who have run contracts and claims

Who it is for

Built for the people who run the project

On a large project, the contract, the programme and thousands of letters and emails change every day. No team can read all of it against the contract by hand. Our tools do that reading, so your people can make the decisions.

Project ManagersPlanning HeadsContract ManagersClaims & commercial teamsDocument controllersProject Directors & leadership

At EPC and civil contractors, sub-contractors, PMC and design consultancies, developers and owners, on railway, metro, highway, water, power, building and industrial projects.

What our tools manage

What we can take off your plate

Each area below is handled by the tools, set up around your contract and your team's way of working.

Contract management

Every obligation, notice and deadline, tracked before it bites.

  • Contract knowledge base you can question in plain language
  • Obligations, notices and time-bar tracker with alerts
  • Variations and change events logged as they arise
  • Back-to-back checks between main and sub-contracts
  • Correspondence linked to the clauses it concerns

Schedule management

The Primavera programme, kept visible and tied to the contract.

  • Primavera schedule dashboards and critical path view
  • Baseline vs. actual and slippage tracking
  • Look-ahead and productivity tracking
  • S-curves and earned value reporting
  • Key dates and milestones checked against the contract

Claims & EOT

The evidence for a claim, gathered as the project happens.

  • Delay and disruption events captured from correspondence
  • Claim chronologies built from letters and email archives
  • Supporting documents found and linked in seconds
  • Variation and price adjustment records in one place
  • Responses to Engineer's determinations backed by the record

Reports from contemporaneous records

Your registers already hold the true story of the project.

  • Communication, drawing and RFI registers read as they grow
  • Correspondence summaries and pending-reply reports
  • Drawing issue, revision and approval status
  • Event chronologies from minutes and site diaries
  • The record organised before a claim or dispute arises

Delay analysis

The records that show which delays drove completion.

  • As-planned vs. as-built records kept up to date
  • Delay events mapped to schedule activities
  • Data ready for time impact and windows analysis
  • Aligned to SCL Protocol and AACE practice

Dispute readiness

When a dispute comes, the record is already in order.

  • Document bundles for DAB / DAAB and arbitration
  • Searchable correspondence trail for counsel and experts
  • Issue-wise chronologies on demand
  • Years of email archives organised and searchable

Project management & PMC support

Owners, PMCs and site teams working from one record.

  • AI-generated daily and monthly progress reports
  • Automatic document filing and correspondence registers
  • Risk, issue and decision logs
  • Management dashboards and MIS
  • Email intake from project mailboxes

Beyond what people can do by hand

Work that would take a team weeks

These are the jobs that usually do not get done, or get done too late, because no one has the time.

The taskBy handWith the tools
Read every incoming letter against the contractOnly the important-looking ones get read closelyEvery letter classified, filed and linked to its clause
Track notice periods and time-barsSpreadsheets, memory and luckEvery deadline tracked, with alerts before it expires
Find the evidence for a claimDays of searching folders and mailboxesSearch a topic, get the actual letters
Rebuild years of email historyOpening PST files one by oneWhole archives sorted, analysed and searchable
Build an event chronology from years of registers and correspondenceWeeks of reading and cross-checkingReady in hours, linked to the source records
Daily and monthly progress reportsHours of compiling each cycleDrafted automatically from project data

Products

What we deliver

Two ready products, plus tools built for your specific requirement. All are offered on subscription.

Web platform

PMC Platform

AI document management and project controls. Upload the contract and project documents; the platform files, searches and analyses them in line with the contract.

  • Contract knowledge base with an AI assistant that answers from your own documents
  • Smart search across project correspondence
  • OCR, AI classification and automatic filing to OneDrive or Google Drive
  • AI-generated DPR and MPR
  • Dashboards for obligations, key dates and the Primavera schedule
  • Multi-project, role-based access with Microsoft / Google sign-in
  • Self-hosted, secrets encrypted at rest
Windows application

Patravali

Project history lives in email. Patravali opens Outlook PST archives and turns years of correspondence into organised, searchable records.

  • Reads Outlook PST files directly, no mail server needed
  • Sorts and analyses emails and attachments by project and topic
  • Builds the correspondence trail and chronology behind a claim
  • Runs on your own machine, so archives never leave your control
Built to requirement

Custom tools

Every organisation runs its projects a little differently. Where the products do not cover a need, we build the tool around your process.

  • Workflows for your approval and reporting cycles
  • Connections to your existing systems and drives
  • Automations for repetitive planning and contract tasks
  • Your choice of AI provider

How it works

From your requirement to a tool your team uses daily

  1. Understand the requirement

    We study how your project, planning and contract teams work today, and where time and money are lost.

  2. Configure or build

    We set up PMC Platform, Patravali or a custom tool around your contract, documents and workflows.

  3. Integrate into your process

    Rollout, data migration and training, so the tool becomes part of the daily routine, not another login.

  4. Subscribe and improve

    A subscription covers hosting options, support and updates. The tools improve as your needs change.

About us

A group of experts, working together for the industry.

Contracts & claimsPlanning & schedulingProject managementConstruction law & arbitrationSoftware & AI

We are a group of construction professionals and technologists who have collaborated to help the industry reach its full potential. Between us, we have worked on large railway, metro, freight corridor and cross-border EPC projects, across contract administration, planning, claims, dispute boards and arbitration.

We have seen where projects lose time and money: notices sent late, programmes that drift from the contract, and evidence buried in thousands of letters and emails. So we built tools to do the work that people cannot do by hand, and we deliver them on subscription so any team can use them.

A sutra is a thread. The Project Sutra is about one thread running through every document, every delay and every decision on your project, so the story holds together when it matters.

Post a requirement

Tell us what your team needs

Describe the problem in a few lines. We will come back with how the tools can help.

  • Reply within one business day. Every requirement is read personally.
  • Confidential. Details are used only to respond to you. NDA on request.
  • No obligation. A demo and a proposal before any subscription.

FAQ

Common questions

How does the subscription work?

You subscribe per project or per team. The subscription covers setup, integration, training, support and updates. The price is agreed after we understand your requirement.

Where is our data kept?

PMC Platform can be self-hosted on infrastructure you control, with secrets encrypted at rest. Patravali runs on your own Windows machine. An NDA covers every engagement.

Will it fit our existing process?

That is the starting point. We study how your teams work, then configure the tools around that process and connect them to the drives and systems you already use.

Which contract forms does it handle?

FIDIC Red, Yellow and Silver Books and their adaptations, government EPC and item-rate contracts, and sub-contracts on those packages.

Can we see a demo first?

Yes. Post your requirement and we will arrange a demo on sample documents before you decide.

Contact

Let's talk about your project

Prefer email? Write to us directly, or post your requirement above.

admin@theprojectsutra.com Post a requirement